Click on the link called Request Time Off. UKG Dimensions . Start of fall term, Sept. 15th Oct. 15th. MarketSource uses UKG Dimensions to create flexible part-time staff schedules and meet retail client needs, boosting engagement and reducing costs. Exclusive new research from Forrester shows an 89% return and payback within 6 months. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. Classified employees, officers of administration, students, and temps)will use UKG Ready. And the app doesn't allow you to approve your time card anymore. Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. If you're an employee trying to log in to your UKG Dimensions system, contact your company's UKG administrator for the login URL to your UKG product and bookmark it for the future. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Co project managers are Mark McCulloch and Jon Marchetta. We think youre pretty special when youre a UKG Customer. Your source for the latest life-work trends and ideas from UKG experts and leaders. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. How can employees access their time records ? To review an employees time entry in more detail, select the timesheet icon next to the entry in question. We think youre pretty special when youre a UKG Customer. Click Submit Changes when you have finished, and an email will be sent to your supervisor for approval. In the Change Request dialogue box, make your time corrections and add a comment in the comment field. An email will be sent to your supervisor for approval. To cancel a time off request that is still pending, go to My Time Off calendar,select the request and delete it. The app ends up having me log in twice and on the second attempt. 9. UKG Ready Time & Attendance | Business Affairs - University of Oregon Learn how our HR, payroll, and workforce management solutions help you achieve a better work experience for all your people. What device will I use to clock in and out ? Learn about how analytics turns information into actionable insight. Welcome to UKG KnowledgePass - your 24/7 library of in-depth, self-paced learning content. Will Iclock in and out for mealand break periods ? Click on the Change Request button on the top right-hand corner of the screen. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. What if I clock in before my shift begins or after it ends, will this result in overtime? UKG Support | UKG The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . The screen is only half shown. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. Look to your future. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. Visit us on Twitter Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Workforce Central system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Overtime must be authorized in advance by theemployee's manager. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Global workforce management for complex industry needs. UKG Inc: Log in to the site - Kronos Once administrative units are operating efficiently, academic units will begin to onboard their employees. Self-paced training offers in-depth learning with tutorials, how-to guides, job aids, and more. See contact list below. Under the drop down that says "Activity", you would hit "Browse". The advisory board will make decisions regarding;system configuration and funding model changes, upgrades, adding features, contract renewal, service deprecation and replacement. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. Authentication. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. Notes: Give your people the power to achieve the extraordinary. If the user allows access to their locationduring install, then the application will record user location (pin on map) at the precise moment the employeeclocks in or out. 5. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. Its powerful capabilities allow you to effortlessly bring your best to work and enjoy life bringing the balance you need. Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. It is the rightway to operate a large and complex payroll. If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Time entries are generated each day for employees clocking in and out, and when any employeetake leave or isgranted a holiday. Weplanto train employees and managers in administrative units who are new to UKG Ready in August in preparation for a September 2022 launch. the system has allowed us to tighten our policies and reduce excess costs . Look to your future. Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. This fall existing users willbe migrated to a new university platform that is more fully integrated with the Ellucian Banner payroll system. This problem prevents me from viewing my schedule and time card and also from making requests off. UKG Dimensions provides an integrated set of procedures and practices to accurately . Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. There is no need to clock out for breaks as this is paid time. The univresity hasadopted the 16th to the 15th as thestandard monthly pay period for all hourly employees. We call it UKG Ready or Ready for short. How To Login with UKG Dimensions; Error: "Unable to contact server" when attempting to log into UKG Dimensions from a mobile device; . There will be online training and support available from trained department champions. Questions may be referred to the Title IX Coordinator, Office of Investigations and Civil Rights Compliance, or to the Office for Civil Rights. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. So recently coming back from a vacation. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Because multiple IDPs are supported within the same tenant, multiple links can be included. Unlike traditional HCM solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Enter the new times in the Change Request dialogue box and select Submit Changes when complete. Clocking in and out typically becomes routine in a week or two. With your days selected, click the Start Request button in the top right-hand side of the screen. We want to pay employees as quickly as possible with the shortestpossible lag. You may also approve change requests by navigating back to the dashboard by clicking the hamburger menu in the top left-hand corner of the screen and selecting Home. The message says something about a validation problem and suggests contacting the administrator. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. From the Dashboard, navigate to the Approvals tab. Union representatives,along with our department champions are critical change agentsand information conduits. The following table outlines the capabilities of the various customer requirements. Forgotten your username or password? Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. If you do not have the full report open, you will not be able to approve entries. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. Exempt status is a position classification decision determined by Human Resources. Three existing installations of UKG Ready (EMU, Athletics and Housing) have been in use for many years. Which employee groups on campus will use UKG Ready ? Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. Log in | UKG Discover how these trends impact 2022 and beyond, and how employers can adapt. Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. Clocking in and out is a best practice adopted by most UKG clients and is supported by the university administration. Loading. So I have no idea what I am typing. Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. Schedule time with Ben to review topics in our. Find the product that best fits your needs. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. Employees, managers, and the Mobile Administrator can: Find the product that best fits your needs. DIDP supports email, text, and token . Time and Attendance solutions | UKG Notes: Welcome. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. To clock in, select the Clock In button. In order to protect our customers employee data and privacy, we are unable to provide direct assistance with your UKG login or provide temporary passwords. The university needs to ensure that all of its employees are paid accurately including for any overtime, shift differential or premium earnings they are entitled to according to labor laws, UO policy and collective bargaining agreements. Link text is customizable. UKG is not authorized to answer employee payroll questions. 80% of customers say the experience an organization provides is as vital as its products or services. Authentication is the action of verifying the identity of a user or process. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . Campus payroll administrators evaluated various rounding rules and the implementation team decided against rounding time punches. UKG Workforce Central - Apps on Google Play Yes, all employee groups eligible for paid time off will request time off. We call it UKG Ready or Ready for short. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Watch for regular drop in sessions with Ben Kane during each time entry window. If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Remember username. About 200classified employees are paid current from the 1st to 31stwithout a lag. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Thats why we build products designed to inspire your people and your organization to grow and thrive. Retaliation is prohibited by UO policy. Unlike traditional people solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. You should see a small blue expansion arrow, click that. Your timesheet status will now change to show as Submitted. No meal period is required if the work period is less than 6 hours.". 4. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. When I log in to the app, it shows me an error message that does not fully fit the screen. 10. For Canada, T-4s and RL-1 slips should be expected by February 28. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. You can use both authentication methods within the same tenant. Comments added will be visible to both your manager and payroll administrator. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience. Discover the self-paced and instructor-led training available for all UKG Dimensions products in this course list. In departments adoptingthe web clock, employees will use their university computer to clock. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. If an employeeforgets to clock in or out or clocks in early or late for anyreason they will simplysubmit a change request thatwill then be approved by their manager. Please contact your employers HR/payroll department if youre having trouble logging in. Loading. UKG Dimensions (Kronos) Information and Resources If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. UKG Ready will eventually be adopted campus-wide, providinga more accurate university payroll, and more efficient means ofcollectingemployee work hours and time off. While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. UKG Dimensions Directory Services Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. Read the Gartner Critical Capabilities analysis for UKG Pro. Visit us on YouTube. DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. Managers can take care of exceptions as they come up . In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, citizenship status, parental status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. Discover how UKG checks all the boxes in the Market Guide. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. The HR Fair Labor Standards Act webpage describes FLSA status and is a good resource for understanding this. Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . Thats why we build products designed to inspire your people and your organization to grow and thrive. Authentication is the action of verifying the identity of a user or process. So maybe something is wrong with the app. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Simplify recruiting, onboarding, self-service and benefits administration. Watch a tour 2:12 Watch a tour 2:12. Find the product that best fits your needs. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. Welcome to UKG Dimensions Online Help How Can We Help? Employees subject to the Fair Labor Standards Act (FLSA) and eligible for overtime will clock in and out daily using whatever method is most practical for their environment, (timeclock or computer). You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). Login using your Duck ID Username and Password at ukg.uoregon.edu. Forgot your password or need help resetting your credentials? The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. Will all university departments use UKG Ready ? We think youre pretty special when youre a UKG Customer. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). Authentication - Kronos Learn how our award-winning workforce management solutions help you achieve a better work experience for all your people. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. Adoption of a new instance of UKG Ready is an opportunity to standardize some inconsistent university business practices. If needed, MFA must be addressed by the customer 's own IDP and/or DIDP. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. If you do not see an Approve button, you may be on the incorrect screen. The Request Time Off dialogue box will appear that will capture the details of your request. Company Access Code. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. A dialogue box will pop up asking you to select which type of leave you wish to use. Employees in positions designatedNon-Exempt from FLSA or FLSA subject (overtime eligible) will clock in and out so the systemcan automaticallycalculateovertime and other premium earnings like shift differentials. Employeesnew to UKG Ready will needlearn to use it. Take a tour of our global workforce management solution. If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). Please make sure you are on the correct screen before proceeding. In fall 2022 most administrative units, not already using UKG Ready will on board. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. Time, attendance, and scheduling dont have to be a drag on productivity. The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. Users would simply use different URLs to access the system. An identity provider hosted in the Dimensions Cloud called Dimensions IDP(DIDP), The Dimensions IDPProxy (DIDPProxy) service that acts as an IDP to an SP, but then redirects to one or more IDPs. Clicking on this icon will show a menu with different options. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. Get the support and the answers you need based on your UKG solution. Collaborate, learn, and get support for your UKG solution! ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. View your timesheet by clicking on the My Timesheet link at the top of this panel. The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. Key features of Federated Authentication include: UKG offers the following for customers who do not have their own IDP but could benefit from using one, either because they are a full suite customer or because they require MFA: The authentication method (basic or federated) is set for each employee in the Employee section in the People Information component. . To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. UKG Dimensions; UKG Ready; Customer Experience . With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. This will bring you to the Time Off Request screen. Take a tour of our global workforce management solution. Collaborate, learn, and get support for your UKG solution! Quickly and securely access your employee information in just a few taps. Departments with a pay period currently ending on the 12th or earlier can request an exemption and adopt 13th to the 12th untilsystem efficiencies and staffing allow them to move to the new standard 16th to the 15th. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. Welcome to UKG KnowledgeMap - Kronos See how global HCM transforms people management processes. Thats why we build products designed to inspire your people and your organization to grow and thrive. Time clocks are used where large numbers of employees report to a central work area without access to a computer. Take a tour to see how you can simplify your HR processes. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. Check with your department's payroll administrator. Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? Read more Read more "the system has allowed us to tighten our policies and reduce excess costs " . Find the product that best fits your needs. Phone Hours are from 9:00 a.m. to 4:00 p.m. If your request is for a single day, please select Single Day under the Request Type field. Search and browse our community portals for answers to questions about your UKG products. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. A new category of people solution for the future of work. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag.