If you do not submit the requested evidence, your claim will normally be rejected. If you are still unable to meet the deadline you must submit a conventional EC. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. EMC EMC endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream You can still submit an EC as long as its before your formal results are published at the exam board. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Self-certified EC claims must be submitted before the assessment deadline/date. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Together,wecanmake the world around usbetter, on campus and beyond. 419 0 obj <> endobj If the request is accepted, the student may be granted an extension. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). /Tx BMC The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. These include: If you think you fall into the first bracket of situations, you should escalate your application. You can find further details in UCL's Self-Certification Policy. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. These are referred to as extenuating circumstances. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Applying for an EC STEP 1. You should receive a response withinone week of submitting the request for review. /Tx BMC Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. how to apply for extenuating circumstances ucl. The receiving office will forward your form confidentially to the appropriateperson. Please refer to SHS Faculty for penalties for over-length work. PREPARE. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . If you are not eligible for self-certification, you will be asked toprovide supporting evidence. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Theywontusually accept things such as viruses, disk corruption, printer problems etc. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. before 12.00 noon on the due date. Do Share & Care schemes work for student accommodation? Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. ECs are designed for emergencies. A decision cannot be made until your evidence is received. Need support during your admission journey? UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Deadlines for Geography modules are available from the Moodle pages for each module. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Q!GQe#8! Non-IOE students should refer to their own faculties for EC advice. b`bd`a`%iHg`> h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ If you self-certify then you should hear 1-2 working days. and must cover the full period for which you are requesting mitigation. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. After that, it is your work, and we normally see it only in our capacity as examiners. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Family emergency while studying abroad? Your claim will be considered by your department. UCL have a Self-Certification Policy in place for the 2022/23 academic year. Source: Glenn Cartsens Peters/Unsplash. ` & %PDF-1.6 % Any claims submitted after the assessment has started must be accompanied by evidence. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. Step 3: submit your application. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. You can only request deferrals 2 weeks in advance of the event. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. Here are three students sharing their experiences of applying for financial support from us. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. If you are not sure whether you should use Extenuating Circumstances. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. 535 0 obj <>stream If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. ECs are designed for emergencies. Extension approved? If you're struggling with situations beyond your control, extenuating circumstances could help. Your evidence will need to cover the full period for which you are requesting mitigation. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT See Section 2.9: If you miss the deadline for EC claims. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). You can find a guide to submitting your claim on Portico on the UCL website. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. You can find the full enhanced Extenuating Circumstances procedure here. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. References in the text should be in the author/date (Harvard) format. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream Source: Kyle Loftus/Unslash. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. hbbd```b``K@$Xa7X)"+! Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Your evidence will need to cover the full period for which you are requesting mitigation. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. If youre struggling with situations beyond your control, extenuating circumstances could help. Students will not be entitled to their SoRA adjustment again on top of an EC extension. Detail of where to submit the form are in your Student Handbook. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream See the assessment regulations. EMC With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. You should receive a response withinone week of submitting the request for review. Note that you can only self-certify if you submit your claim before the assignment deadline. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. Processing time will depend on the institutions policy, but its usually between one and five working days. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. However, you will need to explain why you didnt submit your EC on time. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. Where a student has a SoRA, extensions will be granted from the adjusted deadline. University Way review their decision. All coursework, projects and dissertations must be submitted. If your ECs are submitted late, your evidence should help to explain the delay. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream But you cannot self-certify once the exam has started; you must provide evidence. endstream endobj 448 0 obj <>stream There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream You should submit the EC on time and indicate that your evidence will be forthcoming. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. The Student Disability website has further information there. Sport is for everyone, and well help you find your level. All coursework should be submitted by 12.00 noon on the stated deadline. Make sure that the date you have requested is allowed under the claim type you are submitting. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. e.g. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. ANYWAYYY enough about meeee plz dont leave me hanging. For either route, it makes sense to get in touch as soon as possible. From a casual class to captaining a competitive club, live an active lifestyle with us. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream Victim of crime :Police/crime report - a crime number alone isnotacceptable. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. You will need to provide the additional evidence within four weeks of being contacted. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. What are extenuating circumstances for financial aid? Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Work will not be accepted by email. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment.